Description

Job Requisition:

JR101332 Assistant Director, Alumni Inclusive Excellence (Open)

Job Posting Title:

Assistant Director, Alumni Inclusive Excellence

Department:

CC00311 WM001 | WMUA | Alumni Inclusive Excellence

Job Family:

Staff - Alumni Affairs

Worker Sub-Type:

Regular (benefited)

Job Requisition Primary Location:

Alumni House

Primary Job Posting Location:

William & Mary

Job Description Summary:

University Advancement creates the conditions for opportunity – human, financial, & experiential – by garnering and stewarding the resources that advance William & Mary.

The Assistant Director, Alumni Inclusive Excellence plays a vital role in the daily operations of the Office of Alumni Inclusive Excellence and is an integral member of the Alumni Engagement team within the Office of University Advancement at William & Mary.

Reporting to and collaborating closely with the Director of Alumni Admission Insights & Engagement and Inclusive Excellence, the Assistant Director will support and contribute to the development and implementation of alumni engagement strategies and initiatives. This role works in partnership with the Director to ensure programs and activities foster a strong sense of community and deepen alumni relationships with William & Mary, while promoting a culture of philanthropy, volunteer leadership, and meaningful student-alumni connections.

The Assistant Director is responsible for identifying, recruiting, training, stewarding, and recognizing alumni volunteer leaders. They will work with internal departments to create inclusive opportunities for alumni, current students, and student organizations to engage meaningfully. In addition, the Assistant Director will design and implement a robust slate of programs and initiatives—both virtual and in-person—on campus and in regional markets, tailored to the interests of assigned communities. All efforts will reflect the university’s commitment to inclusive excellence.

This is a hybrid position based in Williamsburg, VA, that offers a flexible work environment.

Review the full position description with on the University Advancement website. https://advancement.wm.edu/come-work-with-us/open-positions/index.php

Job Description:

Salary: up to $50,000 commensurate with experience and internal alignment.

For full consideration, submit application materials by the review date. Applications received after the review date will be considered if needed. A resume and cover letter are required for this position.

Required Qualifications:

• Bachelor’s degree or the equivalent combination of education, experience, and training.

• Experience creating and supporting events (typically 1+ years).

• Ability to lead programs that support and manage high-level alumni volunteer leaders.

• Strong organizational and project management skills with the ability to track multiple tasks concurrently and meet goals and aggressive timelines.

• Proven coalition-building experience inclusive of various populations.

• Strong communication skills to work effectively with colleagues and alumni to build trust, gain their respect and collaborate to benefit university and alumni communities.

• Proficiency with Microsoft Office Suite and database management.

• The ability to engage alumni individually as well as in a group setting, including public speaking.

• The ability to create and implement a data driven strategy that grows the engagement, leadership and philanthropy of alumni.

Preferred Qualifications:

• Experience in higher education or other nonprofit setting (typically 2+ years).

• Experience working with or leading volunteer advisory groups (typically 1+ years).

• Experience in budget management.

• Strong analytical skills with the ability to analyze data and produce reports to create and track metrics to evaluate program effectiveness.

• Knowledge of the history of William & Mary.

Conditions of Employment:

• This position is expected to work additional hours beyond the typical work week to include evenings and weekends.

• Must have the flexibility and ability to travel as required.

Position Duties:

35% - Volunteer Engagement:

• Collaborate with alumni and volunteer leaders to foster community within identity-based groups and strengthen their connection to William & Mary.

• Support and manage advisory boards for designated alumni communities, ensuring effective governance and engagement.

• Oversee volunteer lifecycle, including identification, recruitment, training, stewardship, and recognition of leaders.

• Prepare and manage board meeting agendas, attend meetings, and accurately record minutes.

• Partner with alumni community leadership to assess needs and interests, providing tailored support and resources.

• Maintain accurate records of advisory groups to ensure continuity and inform future engagement strategies.

• Build relationships with campus partners to develop a diverse, representative volunteer pipeline that sustains alumni involvement post-graduation.

35% - Engagement Programming:

• Design and deliver experiences that engage, educate, and cultivate alumni and friends, deepening their connection to W&M.

• Collaborate with volunteer leaders to plan and implement a robust portfolio of programs—on-campus, regional, and virtual—aligned with community interests.

• Develop and manage event production timelines, overseeing all phases to achieve program goals, including budget management and coordination with venues, caterers, and campus partners.

• Partner with Advancement Strategic Events and other departments to execute programs; provide on-site leadership for assigned events, including staffing and logistics.

• Support office-wide signature events such as Homecoming, Traditions Weekend, Charter Day, and other team initiatives through staffing and coordination.

30% - Strategy & Management:

• Develop and implement strategies to grow alumni engagement and leadership, fostering a culture of philanthropy defined by time, treasure, talent, trust, and ties.

• Manage program budgets, tracking revenue and expenses to ensure fiscal responsibility.

• Provide administrative support for programming, including scheduling, calendaring, and related tasks.

• Utilize event and CRM software (e.g., Social Tables, WREN) to manage events and maintain accurate data.

• Track and analyze engagement metrics, producing regular reports and summaries to evaluate program effectiveness and inform future strategy.

Equal Opportunity Statement

EEO is the Law.  Applicants can learn more about William & Mary’s status as an equal opportunity employer by viewing the "Know Your Rights" poster published by the U.S. Equal Employment Opportunity Commission. https://www.eeoc.gov/know-your-rights-workplace-discrimination-illegal

Background Check Statement

William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

Benefits Summary Statement

William & Mary offers our employees a full array of benefits including retirement, health insurance with options for expanded dental and vision along with group and optional life insurance with coverage for spouse and children, flexible spending accounts, and an EAP (Employee Assistance Program). Our employees enjoy additional university benefits such as educational assistance, professional development, wellness benefits, and a robust holiday schedule. All employees have access to fitness facilities on campus. Staff members also have access to the university libraries, and much more. To learn more, go to: https://www.wm.edu/offices/uhr/benefits/index.php?type=none

Additional Job Description:

Job Profile:

JP0521 - Alumni Relations Officer - Exempt - Salary - S09

Qualifications:

Compensation Grade:

S09

Recruiting Start Date:

2026-02-09

Review Date:

2026-03-06

Position Restrictions:

EEO is the Law.  Applicants can learn more about William & Mary’s status as an equal opportunity employer by viewing the "Know Your Rights" poster published by the U.S. Equal Employment Opportunity Commission. https://www.eeoc.gov/know-your-rights-workplace-discrimination-illegal

Background Check: William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check. 

Remote Work Disclaimer: Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor’s ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.