Description
POSITION SUMMARY
Under the direction of the Superintendent, the Finance Director provides leadership and direction in the development, operation, supervision and evaluation of the District’s financial, capital projects, and operations functions in accordance with District policy, state and federal regulations. The Finance Director is directly responsible for oversight of fiscal security protocols including internal District controls; internal and external audits; District contracts; mandatory reports and other fiscal reports. Manages retirement programs and benefits in collaboration with the Human Resources Director.
ESSENTIAL RESPONSIBILITIES
This list of essential functions is not exhaustive and may be supplemented as necessary. Depending upon individual assignment, the employee may perform all or a combination of several of the following duties:
Establishes, supervises, and maintains all accounting operations: revenue, expenditures, payroll, purchasing, internal control, and other financial procedures and operations of the school district including proper disbursement of funds and maintenance of records thereof consistent with state and federal requirements, and district policy.
Prepares the annual District budget including review of the payroll budget, generation of the enrollment projection, revenue forecast (F-203), annual budget (F-195), and four-year budget (F-195F).
Monitors state legislation and reports to identify significant impacts on the District’s finances and provides input to the Superintendent on the District’s long-term financial health and the financial impact of potential decisions.
Conducts Budget planning meetings for review of staffing and MSOC (Materials Supplies Operating Costs) budgets, grants and all aspects of the budget preparation process established by the District.
Prepares the District’s year-end financial statements (F-196), corresponding notes to the Financial Statements, Schedule of Expenditures from Federal Awards (SEFA) and Special Education Excess Cost Template report.
Prepares fiscal reports to assist District administrators, supervisors and budget managers to effectively monitor the operation of the District, and to comply with state and federal regulations.
Prepares and submits bond and levy documents and resolutions to the Superintendent and Board of Directors as required for generation of local revenue.
Generates monthly budget reports and presents at board meetings.
Reconciles the monthly County Treasurer report. Conducts cash flow analysis and manages investments with the County Treasurer. Manages banking services districtwide.
Supports administrators and budget managers by providing building and program budgets, access to monthly reports and monitoring spending.
Provides training and orientation to administrative and other staff regarding fiscal procedures.
Represents the District at state and local functions related to accounting and finance; attends meetings and consults with regulatory agencies.
Manages fiscal reporting and reimbursement for state, local and federal grants, submits monthly reimbursement claims and expenditure reports.
Provides and oversees a system of internal auditing of all Districts funds and accounting procedures to ensure accurate and proper money handling and fiscal operations consistent with legal and state auditors’ expectations, including adequate and reasonable separation of duties in fiscal operations.
Develops, implements, monitors and revises procedures for internal control.
Manages the District’s payroll operations. These operations consist of set up, data entry, tracking, balancing, and auditing the monthly payroll. Oversees leave and time off reporting including cash out and buyout programs. Collaborates with Human Resources to ensure accurate employee data, contracts, pay, and all employee benefits and deductions. Generates and uploads the Automated Clearing House (ACH) payroll file to the financial institution and communicates with the County Auditor and County Treasurer for action and accounting.
Prepares timely and accurate payroll/ fiscal and benefits reports, filings, correspondence and other written materials in compliance with district, state and federal mandates.
Maintains payroll records and ensures accurate preparation of mandated reports: monthly and quarterly state and federal reports and financial transactions, annual W-2 and 1095 preparation and distribution.
Oversees Department of Retirement Systems (DRS) retirement plans. Performs benefit deduction calculations and maintains benefit records.
Collaborates with the Human Resources Director on Labor and Industry claims and Paid Family Medical Leave Claims.
Prepares and monitors signing of monthly and semi-annual time and effort reporting for federal programs.
Maintains the filing system for a wide variety of payroll information, files and records for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
Balances monthly vendor billing with payroll records and submit with payment to vendors.
Coordinates and monitors VEBA plan administration, Section 125 Plans, 403(b) Plan, and 457 Plan.
Interprets District policies, union agreements and procedures and applies them appropriately.
Provides accurate, clear, and timely information to staff in response to varied questions and complex payroll-related questions and problems.
Seeks resources and professional development to ensure the district is in compliance with current laws, policies and procedures as they relate to school finances.
Manages accounts receivable – invoicing and tracking payments.
Manages local receipting: Monitors receipting at school locations, reconciles daily deposit reports to the bank statement, processes student fines and fees receipts through GL update, reconciles GL entries to bank statements.
Establishes and maintains positive working relationships and provides exemplary support services to district staff.
Participates in community activities as directed and necessary to support the financial operations of the District.
Maintains consistent presence at assigned worksite and regular work hours.
Performs related duties as assigned.
DESIRED SKILLS AND COMPETENCIES:
Demonstrates excellent organizational and time management skills and be task and deadline driven.
Skillful in effectively handling difficult and sensitive personnel matters.
Skillful in interpersonal relations, proactive problem solving and in working collaboratively with cross-functional teams to achieve common goals.
Able to communicate effectively and professionally, both orally and in writing in a manner that demonstrates an understanding of and sensitivity to the individual or audience being addressed.
Flexible; able to adapt to change positively in response to changing circumstances.
Possesses a learning mindset with a passion for knowledge and continuous improvement.
Ability to read and interpret specific contracts, policies and laws and apply them with good judgment in a variety of situations.
Proficiency using PC computer and with Microsoft Office software including Word, Excel and PowerPoint. Ability to independently learn and use various software programs
Proficiency with Google Suite including Gmail, Drive, Forms and Sheets.
Experience with Skyward, Qmlativ, or other payroll/HR platforms.
Ability to proficiently read, write and perform accurate arithmetic calculations
Ability to understand and work with fundamental bookkeeping and accounting practices.
Skillful in establishing processes and procedures, that are efficient, effective and customer oriented
Ability to keep accurate records and perform detailed work in reference to preparation, computation of data and analyzing information both verbally and in written form.
Experience utilizing the Washington State School District Accounting Manual and Washington School Information Processing Cooperative (WSIPC) computer-based accounting program.
Knowledge of Generally Accepted Accounting Principles (GAAP).
Knowledge of governmental and/or school district accounting.
Knowledge of regulatory requirements (L&I, IRS, Department of Retirement, etc.) related to school district business operations.
Knowledge of state and federal laws, including PFML, FMLA, ADA, and labor agreements.
Experience managing payroll procedures.
Successful leadership experience.
Maintains employee and employer confidentiality and handles confidential matters in an ethical and professional manner.
Maintains high standards of professionalism and diplomacy in dealing with staff and the public.
Intrinsically motivated; Able to independently prioritize and appropriately manage multiple time sensitive tasks and projects.
Demonstrated commitment to valuing diversity, equity, and able to contribute to an inclusive working and learning environment.
Ability to operate a variety of office equipment and machines.
Bilingual candidates are encouraged to apply.
MINIMUM QUALIFICATIONS:
Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment.
Bachelor’s degree in finance, accounting, business administration or equivalent.
Three years of progressively responsible experience in Accounting or Finance.
Any combination of equivalent education and experience will be considered.
Valid Washington State driver’s license or equivalence of mobility.
Successful Washington State Patrol and FBI fingerprint clearance.
Must be legally authorized to work in the U.S.
Completion of all district-required trainings within thirty (30) calendar days from hire date.
WORK ENVIRONMENT
Environment is a fast-paced office with constant interruptions and inflexible deadlines in which one may deal with angry and distraught persons. The employee is confined to a work area; required to have precise control of fingers and hand movements; must be able to work at a computer monitor for prolonged periods; must be able to crouch, bend, kneel and lift/move objects such as files, boxes, etc. The employee may be exposed to infectious diseases carried by children. The noise level in this environment is moderate. The employee is exposed to visual display terminal for prolonged periods.
EVALUATION
The Finance Director shall be evaluated annually by the Superintendent, pursuant to the currently established district procedures and evaluation criteria. The process shall include an evaluation of the employee’s performance of the above essential job functions.
DISCLOSURES
San Juan Island School District does not discriminate in recruitment or any programs/activities on the ba-sis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employee(s) has been designated to handle questions and complaints of alleged discrimination: Title IX Coordinator |Jeff Thompson, Human Resources Director | (360) 370 -7904 | jeffthompson@sjisd.org, Section 504/ADA Coordinator |Becky Mudd Bell, Special Services Director | (360) 370 -7911 | beckybell@sjisd.org, Civil Rights Compliance Coordinator Jeff Thompson, Human Resources Director | (360) 370 -7904 | Jeffthompson@sjisd.org
