Description

Description

We are looking for a Project Coordinator to play a vital role in performing project coordination between stakeholders, project logistics management, periodic financial reporting, timesheet collection, invoicing, follow-ups, internal audits, team & customer coordination, and maintaining records.

Timesheets & Invoices

• Collection of Timesheets from resources & Getting a review from the Global Lead/Administrator.
• Formatting and development of Timesheet from Data collected from site lead.
• Coordination with the Project Administrator for the initialization of timesheets. Follow up for timely submission.
• Getting all the supporting documents cleared by the Customer for Invoicing purposes.
• Follow up from the Accounts Department for timely submission of the Invoices.

Data & Records

• Keeping a record of all employee data, contact details, emergency contact no. & all associated documents.
• Coordination with GRO and Logistic Team for ID issuance and related matters.

HRM

• Follow up with GRO for contract validity assurance.
• In Country onboarding of new hires (PPE, Third party training, Coordination with third-party vendors, etc.).
• Induction / De-induction / Pre-Mob Orientations.
• CV Bench & Talent Hunt (Assistance to Manager & HR Mutually).

Team Coordination

• One visit Per month on Site to see the team and generate team report and submit to management.
• Submission of project assets inspection & health report.
• Service Availability, Monitoring Lost days calculation.
• Keeping and monitoring the record of the Journey management plan for all teams.
• Job Safety Review & All safety documents to be kept updated as per the client's requirement.

Assistance & reporting to Manager

• Sending Biweekly reports of progress to Management.
• Compliance with project SOP and Company policy.
• Support for Grievance management.
• Facilitating the Team Manager & Site lead for day-to-day tasks.
• Coordinating with vendors and 3rd party suppliers to expedite related Taks.
• Facilitating in hiring and interview of Resources.

Requirements

• Bachelor's degree in Business Management /Finance or related.
• Minimum of 1 to 3 years experience in a similar role.
• Nationality: Saudi
• Strong Excel spreadsheet skills and a demonstrable understanding of how to extract and analyze management information from the core.
• Knowledge in producing management accounts and demonstrating an aptitude for understanding budgets/forecasts.
• Ability to handle multiple tasks in parallel.
• Strong Interpersonal skills
• Strong English Communication skills