Description

The Unitarian Universalist Church of Bloomington (UUCB) is seeking a full-time Director of Administration to manage administrative and operational functions of the organization. The Director of Administration is responsible for financial management, daily operations, and general administration. The Director holds key responsibility for enhancing the internal organization processes and facilities to allow UUCB to continue to fulfill its mission. The Director of  Administration is supervised by the Lead Minister and supervises administrative and custodial staff. 

UUCB is a progressive, inclusive, and theologically diverse congregation. We are explicitly anti-racist and  LGBTQ+ affirming. For information about the congregation go to uubloomington.org, and for information about  Unitarian Universalism go to uua.org. 

Principal Areas of Responsibility

Financial Management and Oversight

Working with Lead Minister, accountant, Treasurer, and Finance Committee, manage all financial and business planning activities, including:
Providing timely and needed financial information to all leaders and relevant committees
Lead and support organizational budgeting process, including annual operations budget, social justice budgets and any needed Capital budgets
Support and advise the Lead Minister and Treasurer in financial decision making
Review and analyze monthly financial reports for accuracy and projecting 
Provide timely and needed financial information to all relevant committees
Support the Finance Committee during periodic audits, both internal and external
Provide timely and accurate processing of deposits and payment of bills. 
Manage the office and facilities budgets, including preparation of vouchers for payment.
Process payroll, maintain payroll software data, and ensure payroll tax reporting, working with the church’s accountant and payroll service. 
Support other staff in the management of their budgets and expenses
Create efficient processes for leaders and staff to submit expense reports and receive reimbursement
Comply with all financial policies, procedures, and best practices. Work with the Lead Minister and Finance Committee on regular review and updates, as needed, of financial policies and procedures. 

Human Resources

Maintain personnel files for all congregational staff in accordance with requirements of our Personnel  Manual and best practices. 
Manage employee benefits programs
Assist with hiring processes as needed
Lead onboarding of new staff; including enrollment in benefit programs; handle exit processes for any departing staff
Ensure compliance with Personnel Manual and in collaboration with the Lead Minister and Personnel Advisory Committee make necessary recommendations for updates to personnel manual and procedures as needed.

Operations

Oversee contracts and leases with vendors
Oversee and administer risk management and Workers’ Compensation programs and act as liaison with the congregation’s insurer to ensure adequate coverage. 
Maintain insurance files and claims.
Maintain congregational records and archives with appropriate filing systems. 
Compile and update written procedures and guidelines for congregational activities and administration. 
Maintain the congregational calendar. 
Purchase office and building equipment; negotiate pricing and service contracts; and procure building and office supplies. 
Respond to requests and inquiries from staff, members, and the public. 
Coordinate with core staff, volunteers, committees, teams, and the Board of Directors to ensure that  administrative needs are met. 

Fundraising and Development

Maintain accurate donation and pledge records and ensure that pledge statements are sent to pledging  members on a regular basis. 
Track, report and follow up on pledge receivables.
Analyze giving data for trends and key indicators or areas of improvement
Respond to questions or concerns from members related to pledging and giving 
Work with the Lead Minister and Pledge Drive committee to support fundraising activities, including the annual pledge drive campaign. 

Facilities Management  

Handle all property emergencies, including snow removal, expeditiously
Hire, supervise and evaluate the sexton and cleaning service or custodian
Coordinate with various task forces and committees, including the Safety Team, Buildings and Grounds, Green Sanctuary Task Force, and others on special projects related to the facility. 
Coordinate with volunteers who perform buildings and grounds maintenance
Coordinate the scheduling of buildings and grounds use by UUCB groups/individuals as well as outside groups/individuals, including renters. 
Maintain all vendor/contractor records including contracts, work completed, warranties, and instructions
Research property issues and needs for best solutions/contractors
Oversee all vendors and their work, ensure the work is completed as expected
Ensure that building, grounds, systems, and equipment are in good working order. Arrange for routine  maintenance and repairs; hiring, scheduling, and supervising contractors; snow and ice removal. 
Ensure appropriate set-up of furniture and equipment for UUCB programs and rentals.
Manage facilities rentals in accordance with church policies to include: responding to rental inquiries  and meeting with prospective renters; negotiating the terms and fees for use of buildings, grounds, and  equipment; preparing rental agreements; tracking rental payments, security deposits, and key deposits;  and processing damage deposit refunds. 

Requirements

Bachelor’s degree in business or related field or equivalent experience in business administration 
Strong financial management skills, including payroll experience, budget management, and knowledge of human resources and benefits best practices.
Exceptional communication and people skills, with an ability to collaborate well with staff and volunteers
Personal qualities of integrity, credibility, commitment to the progressive mission of the congregation and ability to maintain confidentiality of personal or sensitive data
Flexible and able to multi-task, enjoy working in a multi-faceted, people-focused organization with varied areas of responsibility and willingness to adapt to changing priorities.  

Excellent organizational and time management skills, accuracy, and attention to detail 

Proficiency with Google Workspace, Microsoft Office Suite, Quickbooks, and similar programs, calendar  software, and databases 

Our ideal candidate would have 5+ years working in business and operational administration, with a commitment to socially responsible, progressive and mission based organization.