Description

Scientific Society is seeking a highly organized, collaborative, and service-oriented Program Specialist to join our Programs team. This position offers an exciting opportunity to support programs that make a meaningful impact on students and early-career professionals in the global community.

The Program Specialist plays an important role in the day-to-day management and delivery of student, professional development, and outreach programs. The successful candidate will work across a diverse portfolio of initiatives, including student chapter programs, grants, professional development events, educational programs, and other activities

In this role, you will:

• Serve as a key point of contact for students, faculty, members, volunteers, staff, and external partners participating in society programs.
• Support and manage grant programs and partner with student chapters worldwide.
• Coordinate multi-day professional development and conference programs for students and early-career professionals.
• Manage program application, screening, acceptance, and participant notification processes.
• Coordinate event logistics, participant travel, and other operational needs.
• Support grant documentation, financial processing, tracking, and reporting.
• Manage and maintain accurate program data across multiple databases and internal systems.
• Ensure all grant and program processes meet established compliance requirements.
• Maintain program websites to ensure content remains accurate, current, and aligned with established guidelines. 
• Support program communications, marketing initiatives, reporting, and other special projects. 
• Provide responsive, solutions-focused support to members and program participants, addressing questions and resolving issues in a timely manner.

The ideal candidate is someone who enjoys managing multiple projects, working with people from around the world, solving problems, and turning plans into successful programs.

Candidates should bring:

• A bachelor’s degree.
• At least three years of professional experience involving project management, data management, and financial processing.
• Strong organizational and project management skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• A strong customer- and member-service orientation.
• The ability to manage competing deadlines and adjust priorities in a fast-moving environment.
• Strong relationship-building skills and the ability to work effectively with staff, volunteers, members, vendors, and other external stakeholders.
• Proficiency with Microsoft Office, particularly Excel and PowerPoint.
• Experience with grants management systems, databases, or similar technology is beneficial.
• Experience with a professional society, association, membership organization, or meetings and events is preferred.

You will join a collaborative team where your work will help strengthen student communities, deliver meaningful professional development experiences, and expand opportunities for the next generation of scientists and engineers.

Along with your cover letter and resume, upload your salary requirements.